Course Reserves Instructions for Faculty

You will find information below for placing materials on
Course Reserves at Fintel Library. 
For copyright information please see
Course Reserves Copyright Guidelines.

If you have questions relating to Course Reserves,
contact us by phone at x2294 or reserves@roanoke.edu.
Or, you may stop by the Lending Services Desk between
8:00 a.m. and 4:30 p.m. Monday through Friday.
As always, we appreciate your cooperation.

• Deadlines for copyright permissions and
  processing time for placing items on Reserve 
• Checklist for placing books, videos, CDs, and
  other non-photocopied items on Reserve 
• Checklist for E-Reserves and photocopied items 
• Removal of Reserve materials 
• Steps to access Course Record and E-Reserve readings

May 20, 2005

Deadlines for copyright permissions and processing time
for placing items on Reserve

For materials not requiring copyright permission, allow two weeks lead time during the first four weeks of semesters . Otherwise, a minimum of 72 hours is required to process materials.

Items submitted on Friday are processed the following week, i.e. students will not have access to them over the weekend.

Materials can be processed faster when you submit them between 8:00 a.m. and 4:30 p.m. Monday through Friday so we can discuss any questions or comments you might have.

Deadlines

June 1 - For Fall semester items needing copyright permission
November 1 - For Spring semester items needing copyright permission
March 1 - For May/IL/Summer I & II terms items needing copyright permission

Checklist for placing books, videos, CDs, and other non-photocopied items on Reserve

___ Bring all library, departmental, or personal items to the Lending Services Desk.

___ Bring with the items a completed Reserve form (Microsoft Word required). Only one form per course is required for non-photocopied items.

___ Agree that personal or departmental copies can be barcoded on the front cover. Please remove book jackets unless they are essential. Fintel Library cannot accept responsibility for damaged or lost items.

Checklist for E-Reserves and photocopied items

Please note:  Beginning with the Fall 2005 semester, we will be providing a new service to faculty using E-Reserves.  We are now able to link E-Reserve chapters/articles to Blackboard course records.  We will continue to link E-Reserve chapters/articles to the online library catalog course record for
faculty who do not wish to use their Blackboard course records for E-Reserves.
  Additional information will be provided to faculty who choose the Blackboard method.

For faster processing faculty should use student assistants or departmental secretaries for the pre-processing tasks below. The library keeps on hand a supply of folders if supplies are not readily available in department offices.

___ Read the Course Reserves Copyright Guidelines first.

___ Submit a completed Reserve form (Microsoft Word required) for each item.  If you are using E-Reserves, be sure to indicate on the form if you prefer to have the item linked to your Blackboard course record OR to your online library catalog
course record.

___ Provide a manila (or other appropriate) folder for each reading. Each folder should be labeled with:

___ your last name.
___ the course number (e.g. ENGL217).
___ the author/editor's last name.
___ a brief title that must match the course syllabus title.

___ Include a photocopy of the copyright information page from your source. 
      We cannot legally place the item on Reserve without it.

___ Readings with more than 50 pages (pieces of paper), double-sided, or legal-sized copies, cannot be scanned but will be made available for checkout at the Lending Services Desk.  

___ Submit the reading as a photocopy, as an MS Word document on a floppy disc, or as an email attachment sent to: reserves@roanoke.edu.

___ When submitting a photocopy provide one clean, single-sided, unstapled (paper clips are okay), 8½” x 11” photocopy. 

___ The photocopied page must have a ½“ margin on all sides to avoid missing text from the edges of the scanned pages.

___ Number each photocopied page.

Removal of Reserve materials Readings cannot remain on Reserve more than one semester without copyright permission. Removing materials also makes room for the next term’s materials. A Web Announcement is submitted at the end of each semester to remind you to retrieve your Reserve items. 

We also send, via e-mail, usage reports indicating how many times each Reserve reading, both paper and E-Reserves, was used.

Steps to access Course Record and online catalog E-Reserve readings

You must have Adobe Acrobat to access the readings.

To review the list of items on Reserve for your courses, follow either of these procedures:

• From the Library homepage, under Course Reserves, click "Search by Professor". Key your last name and then select the desired course. 
• From  the Library’s online catalog click on "Search both collections". Next, click on Reserves by Professor, key your last name and then select the desired course.

From here, you or your students can access your E-Reserves materials:

1. Select the specific reading. The title will be preceded by “Print or View” and the box on the right will indicate “ELECTRONIC COPY AVAILABLE”. 
2. Key your first and last name, your Roanoke College ID number (it's on the front of your College ID card), and the password (provided to the professor after the E-Reserve reading has been processed).
3. You can now view or print the reading. 
4. When printing, use Adobe's print icon and not the browser's.

Please contact the Lending Services Desk (375-2294) if you or
your students have any difficulties accessing E-Reserves.