4.2       PROFESSIONAL TRAVEL

Funds are provided for professional travel.  To receive money for travel, the faculty member must follow the procedure outlined below.

a.         Secure the approval of the department chair.  If sufficient departmental funds are not available, application may be made: 

1.         through the Dean of the College for supplemental Faculty Professional Advancement funding, providing that the faculty member is actively involved in a program (presenting a paper, chairing a session, etc.);

2.         through the chair of the Faculty Development Committee for research activities requiring travel and for faculty development travel (workshops, short courses, etc.).

b.         Complete a Travel Authorization Form (available from the department chair or from the Business Office).

4.2.1    TRAVEL REQUESTS

a.         If the College is to pay for travel expenses, it is necessary to obtain a "Request for Travel Allowance" - Travel Form #1 - from the Business Office.  This form is to be completed, signed, approved by the department chair, and/or the Dean of the College and submitted to the Business Office, where the amounts requested will be audited and checked to make sure that the funds are available.  Please allow three (3) business days for check to be processed.

b.         When trips are taken at College expense, receipts must be obtained for lodging and for items of expense over $10 and submitted with the "Travel Expense Account" - Travel Form #2 - to the Business Office at the completion of the trip.

c.         College-owned automobiles may be reserved for official College travel (see Section 3.5.7). 

d.         Reimbursement for the use of private automobiles may be approved if College automobiles are not available.  Reimbursement will be at the rate currently established by the IRS as the base.

4.2.2    TRAVEL LIABILITY

a.         Roanoke College does not provide for students any special types of accidental injury or medical insurance, other than what is offered through the College's student insurance program.  Those students who are still covered under their family's hospitalization insurance program will have available to them whatever coverages those individual programs may offer.

b.         Roanoke College also does not provide any automobile liability or physical damage insurance for students who may desire to use their personal vehicles while participating in any of these programs.  It is suggested that students using their personal vehicles for any of the aforementioned programs review their personal insurance policy to insure that they are carrying adequate coverage.