Grant Pro

 

APPLICANT INSTRUCTIONS FOR USING GrantPro TO SUBMIT INTERNAL GRANT PROPOSALS TO FACULTY DEVELOPMENT COMMITTEE ROANOKE COLLEGE

Important things to know about GrantPro:

  • No PINs are necessary. You are authenticated by your email username and password.
  • It is wise to log out of GrantPro when you have finished your session. However, if your session is inactive after 20 minutes, you will be logged out automatically.

GrantPro is a secure process. A grant proposal will go through the following stages:

  • Draft: Only you have access to your working (draft) proposals. Your proposal remains in draft status until you specifically tell GrantPro to submit it. You may return to a draft proposal as many times as you like to make changes.
  • Department Chair Approval: If approval is required (only for certain grants), only you, your department chair and GrantPro administrators have access to proposals which require and are awaiting department chair approval.
  • Submitted to FDC: Only you, current FDC members and GrantPro administrators have access to your submitted proposals.
  • Funded or Denied: Only you and GrantPro administrators have access to your past proposals (funded or denied).
  • Archived: Past funded or denied proposals will be archived at the beginning of each academic year. Only you and GrantPro administrators have access to your archived proposals.

Instructions:

1. Create a New Proposal. From your Applicant Menu, choose Begin New Proposal. You will see a form with two parts:

  • Cover Sheet Information - The first time you access this form, this section will be blank. For subsequent proposals, the information will be filled in from your previous proposal and you may make changes.
  • Proposal Information - Choose your proposal type.

When you click Next, you will be taken to the Change page where you can fill in the rest of the information required for your particular grant type. This information is detailed in the next section below.

2. Changing a draft proposal. From the Applicant Menu, choose View Your Proposals. You may change any proposal listed under the "Draft" category. Click on the title of the proposal. You will then see a form with these sections:

  • Cover Sheet Information - The information that you previously entered will appear, and you may change it.
  • Proposal Information - You may change Title or Funding Period.
  • CV Document -
    • If you have previously uploaded a CV for this proposal, you may view it by clicking on it. You may also upload a new CV document, which will replace the previous one.
    • To upload: Using the Browse button, locate your CV on your C: or Z: drive. The document must be in text format; i.e. a document that may be opened in Microsoft Word. Do not upload HTML, PowerPoint, PDF or Excel documents.
  • Proposal Document
    • This is the body of your proposal. Using the Browse button, locate your proposal on your C: or Z: drive. The document must be in text format; i.e. a document that may be opened in Microsoft Word. Do not upload HTML, PowerPoint, PDF or Excel documents. The Proposal Document will include:
  • 1) Abstract
    2) Timetable/Plan
    3) Other funding sources
    4) Bibliography

    • If you have previously uploaded your proposal document, you may view it by clicking on it. Or you may upload a new proposal document. The document you upload will replace the previous one.
  • Budget - If your proposal requires a budget, there will be a link to the budget form. You may access it by clicking on the Budget link.

    You are not required to fill in all of the above information at this time. Your proposal remains in draft status until you specifically tell GrantPro to submit it.

  • What do you want to do with this proposal? You will see at the bottom of the page that you have several choices. The choice to leave your proposal in draft status is already clicked. If your grant requires a departmental chair approval, you have the choice to submit your proposal to the department chair. If not, you will have the choice to submit your proposal directly to the Faculty Development Committee. You may also delete your proposal.

    If you are NOT submitting the proposal, simply click Next. When you click Next, you will be taken back to the View Your Proposals page.

3. Submitting a proposal. In the section "What do you want to do with this proposal?" you will see one of the following choices:

    • Submit for Department Chair approval
      --OR--
    • Submit to FDC

To submit your proposal, click on that choice, and then choose the correct deadline date from the drop-down list. Click on NEXT.

Required Information: All information must be filled in in order to submit a proposal. If you are missing any of the following, your proposal will not be submitted until you supply the missing information. Required: proposal title, grant period, funding past five years, CV, proposal description, correct deadline date.

Once submitted, you may still view the proposal, but no parts of the proposal can be changed.

Submission to Department Chair: You will receive email confirmation that your proposal has been submitted to your department chair, and both you and the chair will receive a daily email reminder that the proposal must be approved by him/her before it can be considered by the FDC. Once the department chair has approved, the proposal will automatically be submitted to FDC.

Submission to FDC: You will receive an email confirming that the proposal has been submitted.


If you need additional assistance, please contact Dr. Ed Hamilton in the Office of Academic Grants and Foundation Relations at 375-2409.