APPLICANT INSTRUCTIONS FOR USING GrantPro
TO SUBMIT INTERNAL GRANT PROPOSALS TO FACULTY DEVELOPMENT COMMITTEE ROANOKE
Important things to know about GrantPro:
- No PINs are necessary. You are authenticated by your email username
- It is wise to log out of GrantPro when you have finished your session.
However, if your session is inactive after 20 minutes, you will be logged
GrantPro is a secure process. A grant proposal will go through the following
- Draft: Only you have access to your working (draft)
proposals. Your proposal remains in draft status until you specifically
tell GrantPro to submit it. You may return to a draft proposal as many
times as you like to make changes.
- Department Chair Approval: If approval is required
(only for certain grants), only you, your department chair and GrantPro
administrators have access to proposals which require and are awaiting
department chair approval.
- Submitted to FDC: Only you, current FDC members and
GrantPro administrators have access to your submitted proposals.
- Funded or Denied: Only you and GrantPro administrators
have access to your past proposals (funded or denied).
- Archived: Past funded or denied proposals will be
archived at the beginning of each academic year. Only you and GrantPro
administrators have access to your archived proposals.
1. Create a New Proposal. From your Applicant
Menu, choose Begin New Proposal. You will see
a form with two parts:
- Cover Sheet Information - The first time you access
this form, this section will be blank. For subsequent proposals, the
information will be filled in from your previous proposal and you may
- Proposal Information - Choose your proposal type.
When you click Next, you will be taken to the Change
page where you can fill in the rest of the information required for
your particular grant type. This information is detailed in the next
2. Changing a draft proposal. From the Applicant
Menu, choose View Your Proposals. You may change
any proposal listed under the "Draft" category. Click on the
title of the proposal. You will then see a form with these sections:
- Cover Sheet Information - The information that you
previously entered will appear, and you may change it.
- Proposal Information - You may change Title or Funding
- CV Document -
- If you have previously uploaded a CV for this proposal, you may
view it by clicking on it. You may also upload a new CV document,
which will replace the previous one.
To upload: Using the Browse button, locate
your CV on your C: or Z: drive. The document must be in text format;
i.e. a document that may be opened in Microsoft Word. Do not upload
HTML, PowerPoint, PDF or Excel documents.
- Proposal Document
- This is the body of your proposal. Using the Browse button,
locate your proposal on your C: or Z: drive. The document must be
in text format; i.e. a document that may be opened in Microsoft
Word. Do not upload HTML, PowerPoint, PDF or Excel documents. The
Proposal Document will include:
3) Other funding sources
- If you have previously uploaded your proposal document, you may
view it by clicking on it. Or you may upload a new proposal document.
The document you upload will replace the previous one.
- Budget - If your proposal requires a budget, there
will be a link to the budget form. You may access it by clicking on
the Budget link.
You are not required to fill in all of the above information
at this time. Your proposal remains in draft status until you specifically
tell GrantPro to submit it.
3. Submitting a proposal. In the section "What
do you want to do with this proposal?" you will see one
of the following choices:
- Submit for Department Chair approval
- Submit to FDC
To submit your proposal, click on that choice, and then choose the
correct deadline date from the drop-down list. Click on NEXT.
Required Information: All information must be filled
in in order to submit a proposal. If you are missing any of the following,
your proposal will not be submitted until you supply the missing information.
Required: proposal title, grant period, funding past five years, CV,
proposal description, correct deadline date.
Once submitted, you may still view the proposal, but no parts of the
proposal can be changed.
Submission to Department Chair: You will receive email
confirmation that your proposal has been submitted to your department
chair, and both you and the chair will receive a daily email reminder
that the proposal must be approved by him/her before it can be considered
by the FDC. Once the department chair has approved, the proposal will
automatically be submitted to FDC.
Submission to FDC: You will receive an email confirming
that the proposal has been submitted.
If you need
additional assistance, please contact Dr.
Ed Hamilton in the Office of Academic Grants and Foundation Relations