Student Resources for Fall 2020

COVID-19 Testing

COVID-19 testing is available to students, faculty and staff in the Student Health Center weekly through Nov. 20, 2020. COVID-19 testing will be available every Tuesday, Thursday and Friday from 10-11 a.m. and every Wednesday from 2-4 p.m.  No appointment needed.  Open to any student, faculty, or staff member in our community. 

Zoom Recordings

President Maxey and college staff answered student questions on a Zoom call Tuesday. That video is here, and the passcode to access the recording is Td#qAV2%

Financial Information for Fall 2020

Students whose initial intention was to be a resident student and who now choose to live off campus for the Fall 2020 semester, please note the following:

  • The College will issue prorated room and board adjustments based on the student’s time spent on campus during the fall semester once move in and move out dates are confirmed by Residence Life to the Business Office.
  • Students who have been awarded Roanoke College Supplemental Grant funds will see a reduction of no more than $2,000 for the semester.  For the majority of students, no other adjustments will be made to Roanoke College funds.  Exceptions may include: Beard Scholarship recipients, Hope Scholarship recipients, Yellow Ribbon recipients or recipients of an RC Award designated for room/board.
  • There will be no adjustment to any of the federally funded financial aid programs such as the Federal Pell Grant, Federal SEOG, Federal Work-Study or Federal Direct Subsidized/Unsubsidized Loans.
  • If an alternative loan or Federal Direct Parent PLUS were utilized as a part of the financial strategy and funds were borrowed to cover room and board costs for the fall semester, the borrower may now wish to reduce the amount of the loan.   After adjustments are posted to the student account, you may contact the Financial Aid Office by September 18th to request a return of funds.
  • As long as the student maintains full-time enrollment, there will be no adjustment to state funded financial aid awards such as the Virginia Tuition Assistance Grant (VA TAG).
  • Nelnet payment plan adjustments may be managed on reduced balances.
  • 529 funds will be held on the account and carried forward to spring unless requested.
  • Please contact the Financial Aid Office at (540) 375-2235 or the Business Office at (540) 375-2255 if you have questions regarding the potential impact of your choices on financial aid or your student account.

Academic Information

Classes Fall 2020

  1. Roanoke College will offer all classes online for the remainder of the semester, as they have been since the start of the semester. Classes will remain at the scheduled class time and students need to attend classes at these times.
  2. All faculty will continue to hold classes online. Faculty also have the option to teach a hybrid model of online and in-person class for students who live on or commute to campus. Some may choose to teach in-person but this is at the discretion of each faculty member.
  3. Students should assume that classes will have synchronous requirements and thus must not take on jobs or other regular commitments that conflict with class time unless their course instructor specifically confirms that synchronous attendance is not required.
  4. Synchronous class meetings on Friday, Sept. 11 will be canceled to provide time for students and families to travel without missing class. This means students are not expected to attend their online class at the scheduled time on Sept. 11, but the professor may still assign work, expect students to complete readings or view asynchronous materials, and have assignments due.
  5. The academic calendar for the semester remains unchanged. Please note that the dates for final exams are unchanged.

Other important information

  • All campus offices and buildings will remain open and continue delivering services.
  • Fintel Library, tutoring, Writing Center and other forms of academic support will continue. Students who are not on campus or who do not want to meet in-person are urged to take advantage of these resources via online access.
  • Course instructors and academic advisors are available to meet with students via Zoom, phone, email, or other apps.
  • Students are strongly encouraged to reach out to instructors for assistance and advice. Faculty want to hear from you and help you succeed.
  • Registration for spring semester classes will occur as noted on the academic calendar. As always, students will receive notifications and should meet with their academic advisor via Zoom or phone if not on campus in preparation for course selection.
  • Regular grading scales and academic deadlines still apply. For Fall 2020, we have not extended options for Pass/Fail or late drops for classes. Those special options applied only to last spring. As always, students will receive a reminder when the last day to drop a class is approaching.

Residence Life & Housing FAQs

Room and board adjustments

When is the deadline for filling out the form regarding housing for this fall?

Tuesday, Sept. 8, at 11:59 p.m. ET, is the deadline for you to fill out the housing form. All students, even commuter students, need to fill out this form. This helps to confirm your status for the Fall semester and to let the College know if you plan to live on campus or if you will complete the semester off campus.

If a student chooses to remain on (or return to) campus but then chooses to leave later in the semester, will they get a room and board credit?

Yes. Today is not the last day that students can choose to leave campus and still receive a room and board account adjustment. We will allow students the option to leave and still receive an account adjustment for their room and board until October 15.

However, we do need students to indicate their intention to live on campus on Sept. 8.

If the College has to send students home this fall like it did this spring, will students receive refunds for their meal plan and room and board?

Yes, we will refund room and board if we end up having to send students home again. In that scenario, room and board charges would be adjusted with the formula we used this past spring when we sent students home.

Now that move-in has been delayed for many students and online classes have been extended, will families be receiving room and board adjustments for the first few weeks of the semester?

Yes. The College will issue prorated room and board adjustments based on the student’s time spent on campus during the fall semester. We ask for your patience in applying these adjustments since it will require case-by-case manual calculations.

Are students able to opt out of meal plans?

Not unless you live in Elizabeth Hall, which has full kitchens. For most students, we will not be reducing meal plans at this time, but we’ve taken many measures to reduce capacity at the Commons and ensure a safe dining experience. Freshens is expected to open by the end of the month, and our mobile ordering app is also expected to be ready this month. That extra space at the Alumni Gym is currently open to provide extra room to eat. Many students are getting to-go orders and eating outside at the moment, as well. You can read more information about Dining Services changes here.

I’m not living on campus for the fall. Will I have my previously assigned room in the spring?

Residence Life is willing to work with students, but it is unlikely students will get their previously assigned room in the spring. The College may need to use the room you are vacating in order to spread remaining students out and lower the population density around campus. 

If your roommate remains in a room and the space is still available, it’s possible you may get back into your previous room but it can’t be guaranteed. 

Students will be notified in late October with instructions on how to submit their room preferences for the spring.

Do I need to take all of my belongings with me if I move out of my room this fall?

Yes. Students must vacate their room completely by Sept. 12 at 11:59 p.m. ET. The College may need to use the room once you have vacated it. There are also insurance and liability issues related to your belongings if left behind. 

Move-in

How do I sign up for my move-in time?

Students are required to fill out this September Move-In form by Tuesday, Sept. 8. 

On Wednesday, Sept. 9, students will receive their updated housing assignment with a link that allows them to select their own move-in time.

When is move-in?

Friday, Sept 11 from noon to 4 p.m. and Saturday, Sept 12 from 8 a.m. to 6 p.m.

What does move-in look like?

Students can have two adults to help with move-in. Students must be moved in by the end of their time slot. After that point, their helpers will no longer be allowed in the halls. Everyone will go through a COVID screening before being allowed to move in. All students and helpers must wear masks.

The move-in times do not work for me. When can I move in?

Students can set up a time to move in Monday through Friday between 8 a.m. and 4 p.m. starting Monday, Sept 14. No early move-ins are permitted.

I’m not living on campus but I have belongings stored with VA Varsity. What do I do?

Students must make plans to retrieve their belongings by Oct. 5. We cannot store items for the spring semester.

When is COVID testing for returning students?

Students will receive a testing appointment time when they pick up their room keys. Commuters and off-campus students can come to campus on Sept. 12 from 8 a.m. to 4 p.m. to be tested.  

If I have not yet moved to campus and plan to move in Sept. 11-12, will I get credit for room and board for the time I’ve missed on campus? 

Yes, prorated refunds and credits will be issued for those who have not moved in yet. 

Move Out 

I am moving back home for the semester. Can my parents help me move out? 

Yes, similar to the move-in process, two adults may assist you in moving out. Masks are required and social distances must be maintained. 

You’ll need to take everything from your room.

Be sure to complete the form so the College knows you are leaving. Keys should be dropped off at the Residence Life & Housing Office. After hours, there’s a key drop in the door. They are near the street at Marion and Crawford Halls. There are envelopes and a pen. Just fill out the envelope, put the key in and  drop through the lock box. 

If I go home now and take the prorated credit, can I return to live on campus later in the semester? 

Yes, it is possible. Students would need to sign the housing agreement with the College again and the housing would be based on what is available at that time and charges would resume.  

Other Housing Questions

I’m not living on campus for the fall. Will I have my previously assigned room in the spring?

It is unlikely. The College may need to use the room you are vacating in order to spread remaining students out and lower the population density around campus. The College will need to make every effort to keep the students living on campus safe and spreading out with more space and less density will create the safest environment for those living on campus.  

If your roommate remains in a room and the space is still available, it’s possible you may get back into your previous room but it can’t be guaranteed. 

Students will be notified late October with instructions on how to submit their room preferences for the spring.

If I sign a lease, can I be off campus in the spring?

No. Students are only able to break their housing agreement for the fall semester. They will be charged for room and board spring semester.  Students may appeal for financial hardship or medical purposes only in October to be released off campus for the spring semester. Signing a lease is not considered a financial hardship.

If students wish to break their housing agreement for the entire year, they can apply for financial or medical/psychological reasons. Requests can be submitted for medical or financial reasons. More information about the residency appeals process is here. Please disregard any dates. Roanoke College recognizes that this is an especially challenging time so any appeals received will be considered on a rolling basis.

Can I store my belongings in my room if I’m leaving campus?

No. Students must vacate their room completely by Sept. 12 at 11:59 p.m.The College may need to use the room once you have vacated it. There are also insurance and liability issues related to your belongings if left behind. 

The Housing Agreement

Unfortunately, once the housing agreement is broken, a student cannot leave items in the room on campus, or be guaranteed the same room is available next spring. 

The housing agreement is our binding document and doesn’t allow for these types of requests. By breaking the current housing agreement (academic year 20-21), it will be necessary to create a new agreement with each student who chooses to live on campus for spring semester 2021.

A portion of the housing agreement:

6. Residence hall rooms are rented only for those periods of time when the College is in regular session except for International students and students residing in Afton and Elizabeth Halls. Summer school housing is only provided for times when summer school is in session.  Students may not stay in the residence halls during fall, Thanksgiving, winter, or spring breaks; the time period between hall closing at the end of the spring term and the start of summer term; the time period between hall closing at the end of summer term and the start of fall term; the time period between hall closing at the end of the spring term and the start of the intensive learning term; and the time period between hall closing at the end of the intensive learning term and the start of summer session without the approval of the Residence Life & Housing Office. Student's belongings must be removed from all residence hall rooms at the end of each spring term, each intensive learning term, and at the end of the second summer session, as applicable.

9. The College assumes no obligation to pay for the loss of, or damage to, personal property in College residence halls unless the loss or damage is due to the negligence of College personnel.  Students should check their insurance coverage to determine whether or not their personal belongings are covered under their current homeowner's/renter's policy.

13. The housing agreement is terminated when an individual:

  • withdraws officially from the College during the academic year;
  • graduates;
  • does not re-enroll for the subsequent term;
  • is granted an exemption by the Residence Life & Housing Office;
  • is expelled from housing for good reason, in the judgment of College officials
  • is suspended or expelled from the College;
  • fails to comply with any of the requirements herein.