Tax Exemption Information & Store Listing

Accounts Payable Main Page

Use of Tax Exemption


Roanoke College is exempt from Virginia Retail Sales and Use Tax.  We apply for this exemption every five years through the Virginia Department of Taxation, and we must comply with the state's requirements to maintain the exemption. The main requirements for exemption are that the tax exemption certificate must be presented to the vendor, and that payment for goods must be made directly from College funds - that is, with a College check or a credit card issued in the College's name.  

In an effort to lower the College's purchasing costs and simplify the purchasing process, we have provided advance copies of the tax exemption certificate to a number of vendors for them to keep on file, making tax exempt purchases easier for staff and faculty.  We encourage everyone to use these tax exempt vendors whenever possible.  See below for a list of stores that are currently setup to process College transactions without collecting Virginia sales and use tax.  Each store has specific instructions on applying the sales tax exemption to a purchase.  You can access the store listing and instructions on the Business Office webpage.  Also, a copy of the store listing and instructions has been attached to this email for your convenience.

Additionally, several of the stores listed below provided tax exemption cards that are required at time of purchase.  Departmental administrators will be receiving these store-specific tax exemption cards by campus mail. 

Please contact Rhonda Hibbitts (540-375-2264, hibbitts@roanoke.edu) or Kristen Douglas (540-375-2289, kdouglas@roanoke.edu) if you have any questions.

Store Listing

AC Moore

  • You will need to take a copy of RC's Tax Exempt Certificate and present it to the cashier along with the Accounts Payable phone number (540) 375-2264 before they begin ringing up your purchase of our tax exempt status.  Please have your RC ID available if needed.  Once the Business Office receives AC Moore's Tax Exempt Card. You will need to take that with you.

Barnes & Noble

  • You will need to take a copy of RC's Tax Exempt Certificate and present it to the cashier before they begin ringing up your purchase of our tax exempt status.  You must also use an RC credit card to pay for your purchase.  Please have your RC ID available.

Best Buy

  • You will need to take the Best Buy Tax Exempt Quick Card with you.  Please come by the Business Office (Accounts Payable Office) to check out the card.  It must be returned the following day.  You may go through any register line and present the card to the cashier before they begin ringing up your purchase. If you choose not to take the card you will need to go to the Geek Squad for them to research our tax exempt number.  Please have your RC ID available.

Big Lots

  • (Salem & Hershberger locations) you will need to take a copy of RC'S Tax Exempt Certificate with you.  The store will need the number below.
  • Salem location - 016802012  
  • Hershberger location - 017151580
  • You must present a copy of Tax Exempt Certificate before they beginning up your purchase of our tax exempt status.  Please have your RC ID available.

CVS

  • You will need to take a copy of RC's Tax Exempt Certificate and present it to the cashier before they begin ringing up your purchase of our tax exempt status.  Please have your RC ID available.

Dollar Tree

  • You will need to take a copy of RC's Tax Exempt Certificate and present it to the cashier before they begin ringing up your purchase of our tax exempt status.  Please have your RC ID available.

Fresh Market

  • You will need to take a copy of RC's Tax Exempt Certificate and present it to the cashier before they begin ringing up your purchase of our tax exempt status.  Please have your RC ID available.

Home Depot

  • You will need to give this number 1310428972 to the cashier before they begin ringing up your purchase.  Please have your RC ID available.

JoAnn Fabrics

  • You will need to take your department's JoAnn Fabric's Proof of Tax Exemptstatus with you.  Please have your RC ID available.

K-Mart

  • You will need to take a copy of RC's Tax Exemption Certificate and present it to Customer Service.  You will be asked to sign a form at the end of your purchase. Please have your College ID available.

Kroger

  • You will need to take a copy of RC's Tax Exemption Certificate and present it to Customer Service and let them know that you will be making a tax exempt purchase.  They will give you a log to take with you through the line. You will need to present the log to the cashier before they begin ringing up your purchase.  Please have your RC ID available.

Lowe's

  • You will need to present this tax ID number 041900211 to the cashier before they begin ringing up your purchase of our tax exempt status.  Do not charge your purchase on the Lowe's account.  Please have your RC ID available.

Michael's

  • You will need to take a copy of RC's Tax Exempt Certificate and present it to the cashier before they begin ringing up your purchase of our tax exempt status.  Please have your RC ID available.

OfficeMax

  • You will need to take your department's OfficeMax tax exempt card and present it to the cashier before they begin ringing your purchase.  Please have your RC ID available.

Sam's Club

  • You must come by the Business Office and sign out a SAM's credit card.  The card should be returned within 2 days along with the paper work.  The tax exempt card needs to be present it to the cashier before they begin ringing up your purchase of our tax exempt status. Please have your RC ID available.

Staples

  • You will need to take your department's Staples tax exempt card and present it to the cashier before they begin ringing up your purchase.  If you forget to take the card you will need to go to Customer Service and give them my name (Donna Thomas) and the Accounts Payable phone number (540) 375-2264 for Staples to look up our tax exempts status.  You will also need a copy of RC's Tax Exempt Certificate.  Please have your RC ID available.

Target

  • You will need to take RC's Tax Exemption Card and present it to the cashier before they begin ringing up your purchase of your tax exempt status.  They will ask to see your Driver's License.  Please have your RC ID Available.

Wal-Mart

  • You must come by the Business Office and sign out a Walmart Credit card.  The card should be returned within 2 days along with the paper work.  The tax exempt card needs to be present it to the cashier before they begin ringing up your purchase of our tax exempt status. Please have your RC ID available.

Updated 11/17/14


Forms & Policies

 

See the Business Office Forms & Policies page under the Business Office page.