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Fall Term Notices

As we embark on this new semester, we would like to draw the community’s attention to several important announcements from offices around campus. These announcements include helpful information about:

Parking, Decal and Citation
Mobile Credentials
Maroon Alerts
Annual Notice on Rights and Responsibilities from the Dean of Students Office
Annual Notification of Rights Under the Family Educational Rights and Privacy Act (FERPA)
Voter Registration
RC Activity Texts

Parking, Decal and Citation Information

Contact: Campus Safety, campussafety@roanoke.edu

Parking decals are currently on sale via this link.

In accordance with our Motor Vehicle Policy, all vehicles must be registered within 72 hours of arriving to park on campus. All vehicles must display a current, active decal on the driver’s side rear bumper, driver’s side rear windshield at the bottom, or taped inside the driver’s side rear windshield securely no later than August 30, 2025. Decals ordered online will be sent to your campus mailbox, which is located in Mail Services on the ground floor of the Colket Center.

Parking policies are enforced 24/7, 365 days a year. All parking lots are clearly marked at the entrance with signs indicating who may park there. Resident students may park in any lot with a yellow stripe on the sign. Faculty and staff may park in any lot with a maroon stripe on the sign. Commuters may park in any lot with a blue OR yellow stripe on the sign. A map of the lots can be found in the Motor Vehicle Policy. Parking in visitor lots (green stripe on the sign) is prohibited 24/7. Please note that many of our lots are multi-use, and there are restrictions clearly printed on signs within those lots.

Parking in the City of Salem City Hall lot behind P-4 is prohibited. Vehicles will be towed at the owner’s expense. Parking in the reserved spaces in P-15 is prohibited. Vehicles will be towed at the owner’s expense. Both of these areas are not Roanoke College property.

Overnight visitors to campus will be required to have a visitor hang tag issued by the Campus Safety Office displayed on their vehicle when it’s parked on campus. The driver must come in person and will need the following information for the tag:

  • Driver’s license
  • Make
  • Model
  • Color
  • Plate
  • State where vehicle is registered

 
Mobile Credentials

Contact: Campus Safety, campussafety@roanoke.edu

Campus Safety is no longer issuing physical RCID cards. All cards are available via mobile credentials on smartphones and watches. More information can be found here. Mobile credentials will not work unless you have an approved photo! Photos can be uploaded here. Students who desire a physical RCID card can obtain one from the Campus Safety office for $50. Please contact Campus Safety if you have any access issues. For issues with the eAccounts app, contact Information Technology at helpdesk@roanoke.edu.

Maroon Alerts

Contact: Campus Safety, campussafety@roanoke.edu

Students and employees are reminded to sign up for Maroon Alerts, the emergency notification system, and to ensure that contact information is reviewed and updated annually. An Alert is issued when a situation requires immediate action or awareness on the part of students, employees, and visitors.

Annual Notice on Rights and Responsibilities

Contact: Dean of Students, perkins@roanoke.edu

As members of the Roanoke College community, we are individuals with both rights and responsibilities. The following is important information related to our community standards regarding health, safety, and security:

Student Conduct Code: When a student accepts admission to Roanoke College, they also accept membership in the college community and responsibility for upholding its shared values and expectations. The Student Conduct Code outlines policies established by the college that set standards for students’ non-academic behavior, along with procedures for adjudicating and sanctioning violations of these standards.

The Student Conduct Code is intended to include other rules, regulations, and policies issued by the college that pertain to students and student organizations. Violations of these policies are actionable under the Student Conduct Code when the violation warrants consideration beyond what is available in these policies.

Students’ Continuing Duty to Report Arrests/Summons, Convictions, and Issuances of Protective Orders: All students are reminded of their responsibility to report to the Dean of Students Office within 10 business days of any arrest or issuance of a summons. Additionally, students have the responsibility to report to the Dean of Students Office within 5 business days of any conviction or issuance of a Protective Order. This notification must be made to studentsuccess@roanoke.edu. The purpose of this policy is to enhance the safety and security of the college community.  

Internet Copyright Infringement Complaints: Peer-to-peer software enables unauthorized uploading of copyrighted music or movies. Unauthorized distribution of copyrighted material, including unauthorized peer-to-peer file sharing, violates college policy and may subject one to civil and criminal liabilities. See the Copyright at Roanoke College website for more information.

Alcohol and Drug Policy Summary: In accordance with the federal Drug Free Workplace Act of 1988, the federal Drug Free Schools and Communities Act of 1989, and the Commonwealth of Virginia's Policy on Alcohol and Other Drugs, it is the policy of Roanoke College that the unlawful or unauthorized manufacture, distribution, dispensation, possession, or use of alcohol and illicit drugs by employees and students on college property or as part of any college activity is prohibited. The college's failure to comply with this requirement could result in the loss of federal funds. The college's Drug and Alcohol Prevention Program (DAAPP) and biennial review are available here.   

Physical and Digital Accessibility: Roanoke College is committed to equal access and opportunity for all students, employees, and visitors to our campus. The college provides dedicated resources to assist those with disabilities and to address barriers to access, both physical and digital.

Mandated Reporter Legislation: Virginia law (§63.2-1509 of the Code of Virginia) requires all faculty and staff to report suspected child abuse and neglect. These reports should be made to the local Social Services Department or to the Department of Social Services’ toll-free child abuse and neglect hotline, 800-552-7096.  

Virginia law (§23.1-806 of the Code of Virginia) requires that any responsible employees of Roanoke College are required to report acts of sexual violence or any other sexual misconduct by employees or students to the Title IX Coordinator. 

Addressing Harassment, Discrimination, Sexual Harassment, and Gender-based Violence:  
Roanoke College reaffirms its commitment to providing an educational and working environment free from sex discrimination, harassment, and sexual misconduct, in full compliance with Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681). The college prohibits sex-based discrimination, sexual harassment, sexual violence, dating/domestic violence, stalking, and retaliation, for all members of its community—including students, faculty, staff, and third parties. Consent must be informed, voluntary, and mutually understandable. Silence or lack of resistance does not equal consent. Coercion, incapacitation, or retaliation invalidate consent.

Reporting Options and Confidentiality

  • Emergency responders: Dial 911 or contact Roanoke College Campus Safety (540) 375‑2310 or internal 2310), available 24/7
  • Confidential resources (not mandatory reporters):
    –Student Wellness Services – confidential care and advocacy, including forensic nurse exam referrals 
    –College Chaplain's Office
    –SARA – local crisis center, free and confidential services, 24/7 hotline: 540-981-9352
  • Official reporting: Reports may be made to any of the Title IX Coordinators; these are not confidential and trigger investigatory processes. Staff and faculty are mandatory reporters (with limited exceptions for counseling/health staff)
  • Title IX Coordinators:
    –Ashlee K. Williams, Senior Advisor of Community Engagement, Belonging and Title IX; 540-375-2079, akwilliams@roanoke.edu
    –Amy Perkins, Dean of Students, 540-375-2597, perkins@roanoke.edu
    –Michelle Vineyard, Associate Vice President of Human Resources, 540-375-2262, vineyard@roanoke.edu

Annual Notification of Rights Under FERPA

Contact: Registrar's Office, registrar@roanoke.edu

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records.  These rights include:

1. The right to inspect and review the student's education records within 45 days of the day the college receives a request for access.

A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect.  The college official will arrangement for access and notify the student of the time and place where the records may be inspected.  If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

2. The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

A student who wishes to ask the college to amend a record should write to the college official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.

If the college decides not to amend the record as requested, the college will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to provide written consent before the college discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.  

The college discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests.  A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted as its agent to provide a service instead of using college employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the College.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C.  20202-5901

Voter Registration

Contact: Registrar's Office, registrar@roanoke.edu

The 1998 Reauthorization of the Higher Education Act of 1965 requires higher education institutions to provide access to voter registration forms to students. Voter registration forms and absentee ballots can be requested at the following locations:

We encourage you to exercise your right to vote!

RC Activity Texts

Contact: Student Engagement, (540) 378-5125

To stay informed about events and activities happening on campus, sign up for the RC Activity Texts! You'll receive text messages three days before and the day of the event about activities of your choosing. Don't worry about missing another fun campus event. You can also change and update your alerts via the form anytime. To sign up and select your preferred categories of activities, visit this page.