Satisfactory Academic Progress Requirements

In order to be academically eligible to receive financial assistance from federal, state, or College programs, students must be degree seeking and making satisfactory academic progress in their course of study.  All entering students at Roanoke College, including those returning after a period of academic suspension, are admitted with the confidence that they will make satisfactory progress.

The satisfactory academic progress policy outlined below is applicable to all students receiving financial aid.  The policy does not differ for students based upon their enrollment status (full-time or part-time), their dependency status (dependent or independent), their residency status (resident or commuter) or their selected program/major (undergraduate or graduate).  All students are expected to meet the same guidelines.

What GPA Do I Need to Attain For Roanoke College/Institutional Funds:
Student recipients of institutional funds must maintain a minimum cumulative grade point average of at least a 1.7 by the end of their freshmen year and a 2.0 by the end of their sophomore year and for the remainder of their enrollment to remain eligible to receive federal funds.  The Roanoke College Choral, Music, Art and Theatre scholarships are reinstated for each semester of continued participation in the respective program as determined by the Fine Arts Department.  Eligibility for the Virginia Tuition Assistance Grant, Tuition Exchange, and all College funded aid is limited to four years, or 8 semesters.  College dollars and the Virginia Tuition Assistance Grant are limited to the cost of tuition. 

What Happens To My Institutional Funds If I Do Not Attain this GPA?
If a student does not attain the minimum required grade point average by the end of the academic year, and is academically eligible to re-enroll (as determined by the Registrar of the College), insitutional financial aid programs are automatically reduced on a percentage basis and re-instated.  Affected students will receive written notification from the Financial Aid Office outling the exact change as well as the steps to appeal the loss of financial aid.  Please consult the Financial Aid Office for further information. 

What GPA is Required for Federal Funds:
Student's receiving federal financial aid (Federal PELL Grant, Federal Supplemental Educational Opportunity Grant, Federal Work-study, Federal TEACH Grant and/or Federal Direct Loans) are required to attain a minimum cumulative grade point average of at least a 1.7 by the end of their freshmen year and a 2.0 by the end of their sophomore year and for the remainder of their enrollment to remain eligible to receive federal funds.  Further, the US Department of Education requires students to complete at least 67 percent of all courses attempted to maintain eligiblity for federal student aid.  PACE is calculated by dividing the earned credits by the attempted credits.

What Happens To My Federal Funds If I Do Not Attain this GPA?
Federal and state aid programs are automatically reinstated for students placed on their first academic warning, assuming financial eligibility is maintained.  Students who are placed on their second consecutive semester of academic warning will be placed on financial aid suspension and will lose eligibility for federal financial aid programs such as PELL, SEOG, Federal Work-Study and Federal loan programs (Direct Subsidized, Direct Unsubsidized and Parent PLUS).  Affected students will receive written notification from the Financial Aid Office outling the exact change as well as the steps to appeal the loss of financial aid.  Please consult the Financial Aid Office for further information. 

How Often Is My Academic Progrees Reviewed?
Students are reviewed for satisfactory academic progress at the end of Spring term.  In cases of unsatisfactory progress, affected programs will be reduced as noted above.  Any reduction in assistance may be appealed through the Financial Aid Office.  Only compelling non-academic reasons will be considered.  In cases of less than satisfactory academic progress, reinstatement of aid in full is exceptional and is based on unusual circumstances that must be outlined clearly in a letter from the student.  Letters from parents will not be accepted. New or returning students entering in January are reviewed for satisfactory academic progress at the end of the Spring term.  Successful appeals will result in the aid applicant being placed on financial aid warning until the next scheduled review of satisfactory academic progress.

Is There a Maximum Time Frame To Complete My Degree and Receive Aid?
Yes.  The maximum time frame during which a student may complete the degree and retain academic eligibility for federally regulated programs is six years for a full-time student and 12 years for a half-time student (150% for undergraduate programs).  This period is proportionately altered for a student who changes her/his enrollment status from term to term.  A student must have earned at least enough units to complete the proportionate percentage of the time frame at the end of a year of enrollment - 1/6 at the end of the first year, 2/6 at the end of the second year, and so forth for a full-time student.

How Is Transfer Credit Evaluated in Relation to Satisfactory Academic Progress?
Students who have been awarded transfer credit will be evaluated using the increment that is nearest, but does not exceed, the number of transfer credits accepted by Roanoke College. For example, a student who transfers in 18 credits will be placed at the Junior level and be expected to achieve a 2.0 cumulative grade point average.

If I Retake a Class, What Affect Will That Have in Relation to Satisfactory Academic Progress?
Grades for classes retaken will replace the previously earned grade.  The cumulative GPA will then be recalculated using the new grade and the evaluation of Satisfactory Academic Progress will be done using the new earned grade.

How Are Incompletes Or Grades of "WP" or "WF" Handled in Relation to Satisfactory Academic Progress?
For purposes of evaluating a student’s eligibility for financial aid, incomplete and withdrawn grades are considered the same as failing grades. These grades will be evaluated as credits attempted but not earned.  When calculating a GPA, they will be assigned a 0. A student’s eligibility for financial aid will be reevaluated upon successful completion of an incomplete grade.

How Are Noncredit Remedial Grades Handled in Relation to Satisfactory Academic Progress?
For the purposes of evaluating a student’s eligibility for financial aid, satisfactory, noncredit remedial grades will be evaluated using the equivalent credit, and will be reviewed as if a minimum passing grade was achieved. Unsatisfactory noncredit remedial grades will be evaluated  as the equivalent credits attempted but not earned, and will be assigned a value of 0 when calculating the cumulative grade point average.

For more information, you may view Roanoke College's Institutional Withdrawal Policy