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Colket Center Building Policies

Academic Classes
Academic classes may not be conducted in the Colket Center. Course related activities and events are welcome as space permits. The Director of the Colket Center or his/her designee can only make exceptions to this policy.

Animals
No animals are permitted in the building with the exception of guide and service animals.

Authorized Use and Access
Only authorized personnel shall operate the sound systems in the building. Only authorized personnel shall operate the lighting controls in the common areas of the building. Only authorized personnel are permitted behind the information desk, in storage areas of the building, and in the service elevator.

Behavior
Persons or groups should refrain from actions disrupting Colket Center's desired atmosphere, programs, activities, and events. Distasteful or objectionable behavior is discouraged.

Bicycles
Bicycles are not permitted in the building. There is a bike rack located outside at the East end of the Colket Center.

Bulletin Boards
Colket Center bulletin boards are available for notices and advertisements from all groups on or off-campus. Posters, flyers, and advertisements must be in good taste and consistent with the mission of the college. It is requested that common courtesy be used when posting items on bulletin board and not cover other current notices.

Candles
All candles must be set inside a glass votive or container. No open fires are allowed.

Decorating
All decorations must be approved in advance as some live greenery can not be used within the building. Tacks and tape may not be used on any walls, including in meeting rooms and the Wortmann Ballroom.

Dress
Shirts and shoes are required in all food service areas of the Colket Center and Sutton Commons.

Elevators
A passenger elevator is available for all guests in the building. The service elevator is for official use only and is not for passenger use.

Equipment and Furnishings
Equipment and furnishings are not to be removed from the building without the permission of the Director of the Colket Center or his/her designee.

Mailbox Stuffers
For the purposes of the policy regarding the placement of stuffers in student, faculty or staff mailboxes in Colket Center, a stuffer is defined as unaddressed (no name & box number) campus mail that is designated to be placed in all mailboxes or large groups of mailboxes. Only stuffers or surveys from recognized Roanoke College student organizations, academic departments or administrative offices may be placed in mailboxes through the campus mail system. Surveys will only be distributed if they are part of a Roanoke College academic course assignment or approved by the administration.
The Director of Colket Center or his/her designee must approve all stuffers. Individual area businesses will not be allowed to have stuffers placed in mailboxes. They may request to have materials placed in a common area for distribution to the campus community.

Parking
Visitor parking is located in the Olin Hall, Bast Center, or Market Street parking lots.

Publicity Policies
All organizational publicity to be displayed in Colket Center should be in good taste and consistent with the standards and mission of the college. Publicity may only be posted on designated bulletin boards or above the conveyor belt in the Commons. Publicity may NOT be posted on glass or doors except the Sutton Commons Atrium windows. Tacks and tape may not be used on any walls, including in meeting rooms and the Wortmann Ballroom. Publicity found in undesignated areas will be removed.

Recreation Equipment Reservations
Students, faculty & staff may check out recreational equipment from Campus Recreation located in Bast 220.

Room Usage
Rooms and space are reserved on a first come first serve basis. The management of the Colket Center reserves the right to reassign space if necessary. Facilities that are reserved, but not used after 30 minutes, will be considered cancelled. Facilities that are unoccupied and unreserved may be used by Roanoke College students, faculty, or staff for study, meetings, or lounging.

Skates
Skateboards, inline skates, roller skates, and similar items are not permitted in the building.

Smoking
Smoking is not permitted in the Colket Center. Smoking is permitted at designated locations outside the building.

Table Tent Reservations
Table tents may be reserved at the Colket information desk. These table tents are plastic sign holders that may be placed on tables in the Sutton Commons, The Cavern, and the atriums. They may be used to publicize campus events or other information to the campus community. Any recognized college organization, office, or department may reserve the table tents. Table tents may only be used to publicize a student organization event, activity, or college related information. Table tents may be reserved for a maximum of seven days.

Vendor/Solicitation Information
Groups or individuals that wish to distribute or sell literature or merchandise, or who wish to recruit students or seek membership or support for organizations, shall be subject to the following regulations:
Sales of merchandise and services on campus to individuals (students, faculty and staff) by for-profit individuals, for-profit organizations or not-for-profit organizations or individuals representing not-for-profit organizations are prohibited except under the following conditions:

Outside Vendors
  • For-profit individuals and organizations (outside vendors) are prohibited from on-campus sales except when sponsored by a recognized campus organization.
  • Outside vendors may post notices on specified bulletin boards in the Colket Center and may advertise in the college newspaper.
  • A faculty or staff member, or a student who is a representative of a for-profit company or is in business on his/her own will be considered an outside vendor and, as such, will not be allowed to post notices or use college facilities/services except as noted above.
  • All outside vendors must agree to donate at least twenty percent (20%) of gross merchandise or service sales to the college or sponsoring organization for educational materials or educational activities.
  • The outside vendor must also agree to pay all taxes imposed by the Commonwealth of Virginia and the City of Salem in connection with merchandise or service sales.
  • Outside vendors are responsible for maintaining sales receipts and providing the Colket Center with a copy of those receipts, upon request.
  • Outside vendors are prohibited from using the Roanoke College logo, name line or seal on any merchandise without written permission from the Vice President - Business Affairs because of the college's trademark on the logo, name line or seal.
  • The Faculty/Staff/Student Directory is prepared by Roanoke College for official use only by its faculty, staff and students. It is the property of the college and its unauthorized use by outside vendors is prohibited.

On-campus fund-raising activities
  • If the below criteria are met, upon the recommendation of the Bookstore Manager, the Assistant Dean/Director of the Colket Center may approve in writing an on-campus sale for a specific location on a specified date at a specific time.
  • All on-campus sales to individuals (students, faculty and staff) by recognized student organizations must be approved in advance by the Assistant Dean/Director of the Colket Center and scheduled through the Colket Center. Fund-raising events involving raffles must also be in compliance with all local, state and federal regulations.
  • The merchandise or service offered for sale by the recognized student organization must benefit the students, faculty and/or staff and not be in conflict with the normal merchandise and services of the college bookstore.
  • The sale of merchandise or services, including the sales methods, must be consistent with the high standards of the college. Each organization is responsible for any fund-raising activity it sponsors and must put its name on all advertising associated with the solicitation or sale.
  • Recognized student organizations which enter into retail sales of merchandise or services are responsible for paying all taxes imposed by the Commonwealth of Virginia and the City of Salem in connection with the sale of merchandise or services.
  • Recognized student organizations are cautioned to use reputable vendors that will ensure the organization will receive the merchandise or service purchased.

Corporate Co-sponsorship
  • If the below criteria are met, upon the recommendation of the Director of Auxiliary Services, the Assistant Dean/Director of the Colket Center may approve in writing an on-campus sale for a specific location on a specified date at a specific time.
  • Recognized student organizations may sponsor on-campus events utilizing corporate co-sponsors. These events must be approved in advance by the Assistant Dean/Director of the Colket Center and scheduled through the Colket Center.
  • Informational and promotional materials utilizing co-sponsorship and/or the advertising sales must be approved in advance by the Assistant Dean/Director of the Colket Center. These materials, including brochures, calendars, booklets, schedules, etc., may utilize corporate advertisement to underwrite the cost of their printing.
  • Events utilizing co-sponsorship should conform to reasonable standards of good taste as determined by the Assistant Dean/ Director of the Colket Center (e.g., no beer or liquor promotion or offensive or suggestive wording), and must not conflict with the college's providers or Resource Development programs.

Visitors
The Colket Center welcomes visitors and guests. We ask visitors and guests to comply with all college and building policies. Policies may be obtained from the Colket Center Information Desk.