Policies, Information, and Forms

Adding/Dropping Courses

Returning Students may initiate course schedule changes through Self-Service and/or the mobile Ellucian GO App up until the end of the add period for the term in question. For all students new to the College, please pick up a "Change to Course Schedule" form (located in the hallway just outside of the Registrar's Office), have an academic advisor initial the form and then return the form to the Registrar's Office.  A course will be considered officially added/dropped so long as the form has been accepted by the Registrar's Office (see academic calendar for add/drop deadlines). SIMPLY SITTING IN A CLASS DOES NOT CONSTITUTE AN ADD.

Audit Courses

Students may audit a course for non-credit. A "Request to Audit A Course" form must be completed and submitted at registration or within the "add" period for that class. Failure to complete this electronic form will result in the student receiving a grade in the class. NOTE: Students must register for the course prior to submitting an audit request.

Course Overload

An overload fee is applicable to each full course unit taken in excess of five course units in either the first or second term. This fee is based on the number of course units for which a student is registered at the end of seven calendar days after the first day of classes. Students registering for an overload must pick up a "Request to Overload" form in the hallway outside of the Registrar's Office, complete the form, obtain the approval and signature of their advisor, and submit the form at registration or by the end of seven calendar days after the first day of classes. Fractional unit courses in applied music for which a student pays fees in addition to the comprehensive fee will be exempt from the student's total course load in determining overload charges.

First Day Class Attendance & Drop Policy

Unless prior consent for absence from the first meeting of a class is granted by the course instructor, the instructor may request that the Office of the Registrar drop an absent student from the class roster. However, it is the responsibility of the student, not the instructor or the advisor, to make sure he/she is enrolled in the correct schedule each term.

Full-Time Status

Three units constitute a full-time status; however, four or five units is the normal expected course load of a full-time student.

Pass/Fail Courses

Students wishing to register for a course on a pass/fail basis must complete a "Request for Pass/Fail Enrollment" form at registration or within the "add" period for that class. Eligibility criteria for taking a class on a pass/fail basis are stated on the request form. See academic calendar for pass/fail deadlines.  NOTE: Students must register for the course prior to submitting a request for pass/fail enrollment.

Physical Education Activity Credit

Physical Education activity classes carry 0.25 unit credit for students enrolled under the General Education Curriculum and students who are classified as "Special" (non-degree seeking). Students who are not enrolled under the General Education Curriculum or as "Special" students do not receive credit for physical education activities.


Students are reclassified at the end of each regular term and summer session. Reclassification is based upon the number of units of credit earned. Criteria for classification may be found in the catalog that was current upon your initial enrollment at Roanoke College.