Residence Life & Housing Policies
RESIDENCE LIFE & HOUSING POLICIES:
The college will not be responsible for damage or loss of any personal property not removed within 48 hours after a student withdraws, separates from the college, or after the residence halls close in the spring. A room-cleaning charge will be assessed against any student who fails to remove his/her items of personal property within 48 hours of withdrawal or separation. Personal property left in hallways, stairwells and lounges will be considered abandoned property and will be discarded.
ACCOMMODATIONS (Housing Accommodations)*
Students requesting special housing accommodations or off campus release due to medical, psychological, or other conditions must submit required and acceptable documentation to the Accessible Education Services Coordinator in the Center for Learning and Teaching before the request will be considered. If the appeal is due to medical or psychological conditions, the students' doctors or healthcare providers are also required to provide detailed documentation which supports the request, and which demonstrates how the condition impacts the students' ability to succeed in their current living environment.
Instructions for submitting requests for special housing accommodations or off campus release due to medical, psychological, or other conditions can be found on the Residence Life & Housing page on the Roanoke College web site.
Once all documentation is received, relevant College personnel will review a request and make an assignment based on availability of space, the individual's needs, and the College's ability to reasonably accommodate the student.
*Temporary requests for use of a specific room for medical reasons for under 30 days do not require documentation from a healthcare provider.
Individuals who consume alcoholic beverages, regardless of their age, are responsible for their behavior and that of their guests. There are certain regulations specifically concerning Residence Hall Room alcohol-related events:
- The student(s) registering the event must be of legal age.
- Only the occupant(s) of the room may register an event for his/her room.
- The event must stay in the room with the door closed.
- All guests must be invited and a copy of the invitation list must be on file in the Colket Center.
- Non-student minors (under the age of 18) are prohibited from attending the event.
- The individual(s) registering the event is responsible for seeing that college policies and applicable laws are observed.
The following actions constitute violations of the Alcoholic Beverage Policy:
- Possession of alcoholic beverages in freshmen residence halls.
- Consumption of alcoholic beverages out-of-doors.
- Consumption of alcoholic beverages in unauthorized areas.
- Consumption of alcoholic beverages in college vehicles.
- Being intoxicated as determined by college officials.
- Providing alcohol to underage persons.
- Transportation of alcoholic beverages in open containers in unauthorized areas.
- Possession of bulk container(s) of alcoholic beverages. (Kegs and party balls found in the possession of students on campus will be confiscated and will not be returned.)
- Alcohol-related Events in Unauthorized Areas
- Violating state, local and federal laws applicable to alcoholic beverages.
- Possession of empty alcoholic beverage containers in underage student rooms.
Bikes may not be stored in public areas, hallways, stairwells, or near exit doors. Bikes found in these areas will be removed, and a $25 fee will be charged and must be paid in order to regain possession of the bike.
Bike racks are located outside of the residence halls. Bikes should be stored either in the bike racks outside the hall or in the residents' rooms. Bikes should be registered with the Campus Safety Office. It is recommended that a high security shackle lock be used to secure bikes. Unregistered bikes left on the racks after the academic year closes are considered abandoned and are subject to removal and disposal unless arrangements are made otherwise.
With the exception of Chalmers Hall or an on-campus Apartment (Afton and Elizabeth Hall), students must vacate the residence halls during fall, Thanksgiving, winter, and spring breaks. Afton, Chalmers, and Elizabeth Halls apartments remain open during all breaks in the regular academic year. Residents of these halls simply need to inform the Office of Residence Life & Housing by submitting a break request at www.roanoke.edu/breaks.
Residents who do not live in Chalmers Hall, Afton, or Elizabeth Hall should make arrangements to vacate their rooms during the breaks unless they are asked to stay for a College related event such as athletics or student employment. However, residents who wish to remain during the breaks for personal reasons, such as employment off campus or late travel arrangements, may request to remain for one or more nights and if approved may stay for a fee of $35 per night.
Residents, who plan to stay during all or part of the breaks, whether at the invitation of the College, for personal reasons, or because they are residents of Chalmers Hall, Afton, or Elizabeth Hall should submit the request form at www.roanoke.edu/breaks. An additional charge of $50 per day may be assessed for those students staying in the halls after closing, or returning before opening without permission from the Residence Life & Housing staff. Residence hall card access will be disabled during break periods. Without approval to remain during the breaks, access will be prohibited.
Residence Life & Housing staff does a safety and security check during closing for fall, Thanksgiving, winter, and spring breaks. Violations of the Student Conduct Code discovered during security checks are dealt with in accordance with the standard referral procedure. Closing violations are recorded and fines are issued where appropriate.
For specific break dates refer to the Residence Life & Housing pages on the Roanoke College web site.
Leaving room and apartment doors unlocked when not present or when sleeping creates security and safety risks. Residents should keep their doors locked during these times. Residence halls will remain locked 24 hours. Residents have access to their respective residence halls via their student ID card and 9am to 9pm access to other halls.
CHECKING INTO A ROOM
Residents will be issued a room key and exterior door card access or an exterior door key (Afton) when checking into a specific residence hall. Residents may not change or add locks (including chain locks, deadbolts, etc.). Duplication of room and exterior door keys is prohibited.
Residence Life staff members conduct pre-occupancy inspections of all resident rooms prior to check-in. Residents are responsible for the condition of their room and room furnishings belonging to the College and sign a Room Inventory Card (RIC) documenting the condition of the room at check-in.
When completing your Room Inventory Card it is of utmost importance that you work with a Residence Life staff member to accurately record the contents and condition of your room at the time you check in. At the end of the year or upon vacating the room, the Room Inventory Card will be used by a staff member to determine what damages, if any, have occurred during the residents' stay. This card will be the basis from which any charges are made. It is the resident's responsibility to contact a Residence Life & Housing staff member should a damage occur while occupying a room. A Residence Life & Housing staff member will contact maintenance or housekeeping and work with the resident until the issue is resolved.
CHECKING OUT OF A ROOM
Before vacating their rooms, all residents must:
- remove all personal belongings,
- properly dispose of trash in the dumpster outside of their building/area,
- check out with a Residence Life & Housing staff member or complete express checkout, and
- return all College issued keys within 48 hours or by noon the day after commencement. A $35 charge per key will be assessed for missing keys.
Charges may be assessed for damage, missing furniture or keys, and any necessary excessive cleaning. Residents are responsible for damages to their rooms and furnishings belonging to the College. Damages will be assessed by comparing the condition of the room at the time of check-in with the condition at the time of checkout. It is the individual's responsibility to be sure that everything is recorded on the inventory card both at check-in and checkout. Anything missing or damaged at the time of checkout that was not recorded at the time of check-in will be charged to the individual(s) who reside in that room.
Withdrawals/Room Changes during the Semester
Should the resident change rooms, withdraw, or be separated from the College or its residences for any reason, the resident will remove all personal belongings from the College premises, vacate the residence, and return key(s) within 48 hours. All residents are provided with an opportunity to meet with a Residence Life staff member once they have moved all of their belongings from their room. The staff member may collect the room key and evaluate the condition of the room, noting any damages, missing items, or cleaning concerns. Residents who fail to check out with a Residence Life & Housing staff member are subject to charges for any or all damages/losses to the room.
A common area is defined as any space and/or area outside a student room. This includes, but is not limited to stairwells, hallways, restrooms, lounges, quads, lobbies, kitchens, elevators, entrance ways, and study rooms. Community members share responsibility for ensuring that common areas are properly utilized. Please help discourage damages to rooms or common areas, and identify individuals responsible to a Residence Life & Housing staff member, Campus Safety staff, or the Silent Witness program which can be found on the Campus Safety page of the Roanoke College website. Damage charges resulting from the misuse or abuse of common areas may be assessed to all residents of the area. If the individuals responsible for the damage are identified, then only those persons are charged.
The College shall provide housekeeping services for the basic upkeep of the building. This will include the sweeping, mopping, and waxing of floors, cleaning of bathrooms (with the exception of Marion, Elizabeth, Afton Halls, and New Hall apartments and suites), etc. The residents of the hall are responsible for keeping the building in an acceptable condition. The residents may be billed for housekeeping/grounds services beyond those needed for basic upkeep.
Examples of resident responsibilities include:
• All trash in common living areas is to be disposed of properly. Trash must be placed into exterior dumpsters.
• Spilled liquids and excessive dirt on floors should be swept and mopped.
• Stickers, writing, and other marks on walls should be cleaned.
• Kitchen clean up - including taking care of dishes used, wiping up spills, and putting dishes away.
• Bathroom floors and shelves above sinks should be free of personal items. Personal items may be stored in storage units (cubbyholes, shelves) supplied in bathrooms, or in individual rooms.
• It is the responsibility of each individual to remove personal items from common areas. If items are left out, the housekeeping staff will not be able to properly clean the area. Items left out for an extended period of time will be removed by the residence hall staff.
COMMON AREA ALTERATIONS AND DECORATIONS
Residence hall common area alterations (painting, decorations, etc.) must be approved in advance by the Director of Residence Life & Housing and the manager of physical plant operations.
CONSOLIDATION OF VACANCIES and DEFAULT SINGLES:
The Residence Life & Housing Office reserves the right to fill all vacancies. If a space becomes available in a room because a roommate has not been assigned or a roommate moves out, Residence Life & Housing reserves the right to fill the vacancy. If spaces are not needed after Census Day (one week after the first day of classes each semester), the resident may request to continue to live in the room at an increased rate for the balance of the semester and be assured that the College will not assign someone to that space.
A "double as single" rate shall be charged equal to the cost of a single room in the designated building. Students allowed to "buyout" their room agree that all room furniture will remain in the student room. Students who remove room furniture may be charged replacement value of the furniture and may face student conduct action.
Should a "buyout" be granted for the fall semester, it is not guaranteed for the spring semester. If need arises for the space for the spring semester, the Residence Life & Housing Office will provide advance notice to the current resident to prepare the room for a roommate.
Residents who engage in conduct designed or intended to dissuade or intimidate other students from moving into a room or who otherwise attempt to manipulate the housing assignment process may be subject to conduct action. This includes not responding to phone, e-mail or other attempts to make contact.
If someone is assigned a roommate at any time during the fall or spring semester, or when they leave for the winter break, it is important they are prepared to receive that person by ensuring the following:
- one bed should be cleared and unobstructed
- one desk should be emptied and cleared
- one set of drawers should be emptied and available
- one closet or wardrobe should be emptied and made available
- all assigned College furniture is present in the room
Additional information about Ghosting:
Ghosting occurs when students pay for a residence hall space but fail to move into their room. If a student fails to pick up their keys by Census Day (one week after the first day of classes each semester), the Residence Life & Housing Office reserves the right to change their housing assignment to a space designated as "overflow" to open up further options for room changes. Should the ghosting resident decide to move into their space after a room assignment has been changed, they will be required to live in their newly assigned space until further accommodations become available.
Rooms in residence halls are rented only for those periods of time when the College is in regular session, during the Intensive Learning Term, and during summer sessions.
At the end of each term residents must leave 24 hours after their last exam. Residents may be fined $50 for each evening they reside in the halls outside of the regular contract period.
Individual Student Rooms
Residents are responsible for damages occurring in their rooms and to their room furnishings. For shared room items and space, roommates will divide the cost of repair or replacement equally, unless one roommate accepts full responsibility in writing.
Common Area Damages
Students are expected to take proper care of College property. When damage occurs, the individual responsible will be billed through the Residence Life & Housing Office. In cases where the responsible party cannot be determined, damage costs will be prorated to all occupants of the hall or floor where the damage occurred; a minimum charge of $5 will be assessed to every occupant for each incident. Damages should be reported to a Residence Life & Housing staff member in a timely manner.
(See CONSOLIDATION OF VACANCIES)
Electrical appliances have the potential to be hazardous if misused or not kept in proper repair and should always be used with caution and supervision. Appliances should be UL (Underwriter Laboratory) approved and have an automatic shut off system whenever available (coffee makers, curling irons, irons, etc.) The following appliances may not be used in the residence halls:
- sun lamp/tanning bed
- broiler/toaster oven
- electric fry pan
- refrigerators larger than 3.9 cubic feet (with the exception of apartment and common area kitchens)
- microwave ovens with greater than 900 watts
- halogen lamp
- lava lamp
- multi-colored floor lamp
- any appliance with an open flame or open coil or heating element
Yellow phones are located at designated residence hall entrances and can be used to call any campus number. Additionally, the phones are equipped with a 911 button which connects callers to Salem Emergency Services in the event of an emergency.
Discharging a false fire alarm jeopardizes the safety and welfare of residents, other members of the Roanoke College community, and members of the Salem community. Residents found in violation of this policy are subject to disciplinary action.
Propping fire doors or exterior doors creates fire and security risks and is prohibited.
In compliance with mandated fire codes, the staff will conduct regular fire drills in order to insure orderly and safe evacuation in case of fire or other emergencies. Failure to evacuate during a fire drill or actual fire emergency or re-entry into the building before permission is granted may result in disciplinary action.
The following fire safety guidelines must be followed to help ensure fire safety and to be in compliance with local and state fire codes. Infractions may result in disciplinary action and removal of the prohibited item(s):
- nothing (e.g., tapestries, fishnets, posters, etc.) may be hung from or attached to ceilings or other horizontal surfaces above the head;
- nothing may be hung or draped over electrical outlets, smoke detectors, lamps, or other items with the potential to ignite the item through excessive heat exposure;
- nothing may be hung from sprinkler pipes, or within 18" of any sprinkler head;
- electrical outlets and extension cords may not be overloaded;
- all extension cords must be UL (Underwriter Laboratory) certified and should not run across open areas of the floor. Extension
- cords used for refrigerators and air conditioners must be of the heavy-duty type with circuit breakers;
- surge protectors should be UL approved. Instead of extension cords, use surge protectors for multiple plugs. Surge protectors should not be linked to other surge protectors or be placed underneath carpets;
- the smoke detector battery must remain in the smoke detector. In the event the battery needs replacing, residents should contact a Residence Life & Housing staff member immediately;
- burning candles, oil lamps, and/or incense is prohibited in residence hall rooms or common areas. Birthday candles on cakes and candles necessary for the observation of religious holidays may be burned with prior approval of the Assistant Director and under supervision of a Residence Life & Housing staff member;
- lava, halogen, and multi-colored floor lamps are prohibited in residence hall rooms or common areas;
- flammable materials or equipment that contains flammable materials (such as camping stoves, lanterns, etc.) may not be stored in residence halls;
- live Christmas trees or wreathes are not allowed in residence halls;
- strung lights and electrical apparatus must be removed from all flammable materials and may not be hung across open areas;
- strung lights should be in good repair; Cords with frayed insulation or taped repairs are prohibited;
- keep room clear of fire hazards that are created through the accumulation of potentially flammable materials such as newspapers, magazines, boxes, cigarette butts, etc.;
- it is the responsibility of residents to become familiar themselves with the location of all building exits, smoke detectors, fire extinguishers, and fire alarm pull stations;
- residents should familiarize themselves with fire safety policies and exit procedures, and always cooperate with staff conducting fire drills or dealing with actual fire emergencies.
FURNISHINGS AND FURNITURE
Upon move-in, the following is provided for each resident: one bed frame, one extra-long twin sized mattress, chest of drawers, desk and chair and adequate closet/wardrobe space. Other furnishings may vary according to the individual residence hall. College furniture may not be removed from a resident's room or apartment and should not be switched between rooms. Under no circumstances may room furniture be placed in the hallways, storage rooms, or common areas. Unidentified furniture will be considered abandoned and will be removed. Charges for the replacement value of furniture will be assessed for missing furniture upon check out. Students are held responsible for their room (and apartment) furniture.
As mandated by section 805.4 of the Virginia Statewide Fire Prevention Code, personal mattresses and are not allowed in student rooms. Students found in violation of this are subject to student conduct proceedings and fines. In addition, any upholstered furniture introduced into the residence halls must have the label of an approved agency confirming compliance with the following:
• NFPA 261
• ASTM E 1537
Any upholstered furniture not bearing the label, will not be allowed in the halls and will be discarded.
Lounge furniture is provided for the use of all students in the residence halls and may not be taken to individual rooms for private use. Unauthorized use of lounge furniture may result in charges assessed to the student(s) involved and can result in Code of Conduct charges.
College furniture from student rooms and common areas may not be taken outside.
(See CONSOLIDATION OF VACANCIES)
Residents may host student or non-student guests overnight in their rooms with the expressed permission of their roommates. In designated residence halls, overnight guests of the opposite sex are prohibited and must vacate between the hours of 3 am and 10 am. Residents are afforded this privilege with the understanding they will make responsible decisions regarding their behavior, which includes respecting the rights of roommates and other hall residents. Roommates or other hall residents who believe their rights are being violated or they are being imposed upon should first discuss the matter with the other party. If this does not lead to a resolution of the problem, residents should contact their RA or AD.
Residents should inform their RA/GRM/AM when they plan to have overnight guests. Residents are responsible and accountable (including disciplinary action, restitution, etc) for their guests' behavior while on College property or at College-sponsored events. Guests may not stay in any residence hall room for more than 3 days and 2 nights without permission from the Residence Life & Housing staff. Residents must seek approval from the Residence Life & Housing staff prior to hosting a minor. Residence hall common areas are not available as overnight sleeping space.
Games, sports, and sports-related activities that are otherwise played outdoors or in a specific sports arena are not permitted in the residence hallways, stairwells, or common areas.
Housing is provided only for currently enrolled students. The College does not provide housing for non-student family members. The College reserves the right to deny campus housing to students for just cause, as determined by the Residence Life & Housing staff.
Students who inform Roanoke College Residence Life & Housing in a timely manner that they identify beyond the binary or as transgender will be housed in keeping with their gender identity; and every attempt will be made to give those students comfortable housing.
INDIVIDUAL ROOM RESPONSIBILITY
Individual rooms must be maintained in a safe and sanitary manner. To reduce the risk of fire, residents may not allow an excessive amount of combustible material (cardboard, paper, wood, etc.) to accumulate in their rooms. Residents must refrigerate perishable food items and store non-perishables in sealed containers. Occupants of a room not meeting this standard, as determined by the Residence Life & Housing, Campus Safety, and/or Maintenance staffs, will be given a designated period of time to correct the situation. Disciplinary action may be taken if the situation is not corrected within the designated time.
Room doors must be kept free of any writing or other damages. Memo boards may be put on doors as long as they are removed at the end of the year. Nothing should be put on room doors that will create a fire hazard, or cannot be removed by the residents of the room. All items must be removed from the door before vacating the room.
Inspections of each residence hall will be made on a regular basis and as needed.
The College assumes no obligation to pay for the loss of, or damage to, personal property in College residence halls unless the loss or damage is due to the negligence of College personnel. Residents should check their parents'/guardians' insurance coverage to determine if their personal belongings are covered under the current homeowners'/renters' policy.
Residents are issued a room key and card access. Residence hall keys are obtained from the Residence Life & Housing Office. No deposit is required for keys, but a $35.00 fee per key will be charged for keys that are lost or not returned. Keys remain the property of the College and should not be duplicated, loaned or given away. Lost or stolen keys should be reported immediately to the Residence Life & Housing Office.
The College is not responsible for food or other personal belongings left in common kitchen areas. Food and trash must be properly disposed of and residents should confirm that the stove/oven is turned off after using the kitchen area. Residents who do not clean the kitchen after each use may be subject to disciplinary action.
The laundry facilities located within the residence halls are for Roanoke College residents only. During the regular academic year and the Intensive Learning term, the cost of the laundry is consumed in the room fee. During the summer terms, the laundry facilities are coin operated.
Residents should carry their room key at all times and lock their rooms when not present. Residents who are locked out of their rooms should contact the RA on Duty via the telephone numbers posted in the residence halls (7pm to 7am), the Residence Life & Housing Office (M-F 8am to 430pm), or Campus Safety at other times.
Outside lofts are not permitted in residence halls. Some buildings have a few campus-owned lofting kits available upon request.
Maintenance and housekeeping concerns are handled by division of Business Affairs staff members. However, in a collaborative effort, RAs and GRMs receive and report maintenance work orders for their residents. All residence hall maintenance/ housekeeping problems should be reported promptly to your RA or GRM.
With the exception of Elizabeth Hall, residents are required to purchase a meal plan. First year residents are required to purchase a 19 meal per week plan. Upper-class residents may choose either a 14 or 19 meal per week plan. Residents of Afton Hall and New Hall apartments may choose a 14, 19, or 9 meals per week plan. Residents of Elizabeth Hall are not required to purchase a meal plan.
MISUSE/TAMPERING/DESTROYING BUILDING SAFETY EQUIPMENT
Any misuse, tampering, or destroying building safety equipment jeopardizes residents' safety and should be reported immediately to Campus Safety or a Residence Life & Housing staff member. Fire equipment includes, but is not limited to, room and hallway smoke detectors, exit signs, fire alarms, breaker panels, fire extinguishers, etc. Students are reminded that removing batteries or obstructing smoke detectors is a violation. Residents found in violation of this policy are subject to disciplinary action. Report any problems with fire equipment to Campus Safety or a Residence Life & Housing staff member.
(See CHECKING IN or CHECKING OUT)
Roanoke College does allow some students to live off campus. There are three ways in which students are approved to live off campus: commuting, through the off campus release process, and the residency requirement waiver. If released, it is the sole responsibility of the student to determine how living off campus may affect their financial aid.
Off Campus Release Process
Early in the spring semester, The Residence Life & Housing office hosts the off campus release process. This process is designed to allow some senior students to live off campus. Students are released in order by units earned at the time of the process. Current classes are not counted.
Residency Requirement Waiver
Twice a year students may submit a Residency Requirement Waiver: once each semester. Students may submit this form for medical, psychological, or financial reasons. If claiming a financial hardship, there must be a demonstrated need in the materials submitted and an explanation of how moving off campus will relieve that hardship. A committee will meet to review all materials submitted and a decision letter will be sent within 48 business hours after the decision is made.
Students who meet the criteria to be a commuter student are not required to live on campus. Commuter forms are due by June 15 for the following academic year. If a student wishes to commute after June 15, a student may submit a Residency Requirement Waiver.
Pets or animals, other than fish kept in suitable tanks not exceeding 10 gallons, are prohibited. When considering whether to keep fish, residents should be aware that during break periods residence halls are closed and feeding may be disrupted.
In addition to other prohibited items listed in the fires safety policies, possession and/or use of the following items is not permitted in the residence halls:
- firearms or other weapons (such as BB guns, air rifles, slingshots, combat or folding knives with a blade of 2.5 inches or more, swords, martial arts equipment, etc.) capable of inflicting injury;
- items resembling guns or other weapons;
- fireworks, firecrackers, and other explosives;
- dart boards.
Quiet hours are in effect from 9:00 p.m. to 9:00 a.m. Sunday through Thursday, and midnight to 9:00 a.m. on Friday and Saturday. During exam periods (reading day through residence hall closing) quiet hours are in effect at all times. Parties registered or otherwise, are not allowed during this time. There should be no noise heard outside of individual rooms during quiet hours. Courtesy quiet hours are always in effect, i.e., excessive noise at any time is not permitted. Excessive noise is described as any type of noise at such a level that it may disturb other individuals. This regulation also applies to excessive noise during work/class hours that possibly disturbs classrooms and offices. Amplified musical instruments or drums of any kind may not be played in the residence halls without prior approval from the Residence Life & Housing staff.
Like many private liberal arts colleges, Roanoke is a residential college. That is, the campus living experience is an integral part of the college experience and is highly valued as a complement to the classroom experience. We believe that living together in community provides residents opportunities to interact with other students, faculty, and staff and to enhance their social and interpersonal growth as citizens through shared living experiences. In support of this philosophy, College policy requires that students live on campus during their full tenure as a student unless they meet one or more of the following criteria:
- have lived in the Roanoke Valley area (within 30 miles of campus) for at least six months preceding the date of first enrollment and continue to reside with their parent(s)/guardian(s);
- are married;
- have a dependent child;
- live with grandparents, or siblings who live in the Roanoke Valley area;
- are 23 years old (before December of the year they desire to live off campus)
- are a military veteran;
- are enrolled part-time (students who claim off campus status due to part-time enrollment and who return to full-time status during the current or a subsequent semester, will be charged the current room and board rate);
- have received and accepted prior approval by the Residence Life & Housing staff and are currently living off-campus.
Students who are otherwise eligible to claim commuter status or have been granted off campus release may choose to live in the residence halls. However, the contract is binding for the full academic year.
Students who do not participate in the off campus housing selection process, but choose to reside off campus due to one or more of the above criteria must seek approval from the Residence Life & Housing staff.
Students who drop to part-time status during a term are not permitted to live on campus without approval from the Residence Life & Housing staff.
Students who are on Disciplinary Probation at the time of the spring term housing selection process are not eligible for off campus release.
Being on the roof/ledge of any building is prohibited. Disposing of trash or placing items on the roof/ledge of any building is prohibited.
Room changes must be approved in advance by the AD of the area(s) involved. Appropriate paperwork (room change form, inventory card, etc.) must be completed before the move is made. Unauthorized room changes may be subject to a fine of a minimum of $50. There is a one-week period at the start of each semester during which room changes are not available. Room changes may be made until one week prior to the spring term housing selection process, and then afterwards at the discretion of the Residence Life & Housing staff.
The Residence Life & Housing staff reserves the right to make changes in room assignments at any time during the year.
ROOM ENTRY, INSPECTIONS, AND SEARCHES
Authorized College officials may enter and/or search residents' rooms at any time for the purpose of conducting College business or in the event of an emergency. To ensure compliance with College policies, the Student Conduct Code, Residence Life & Housing policies, and fire safety guidelines, room inspections by College personnel are made regularly and may be made at any time, with or without notice. Residents need not be present during room entry, inspections, or searches. Unauthorized or illegal items found during an entry, inspection, or search may be confiscated. Additionally, law enforcement agencies are notified of criminal offenses that are discovered during room entry, inspections, or searches.
The occupants of each residence hall room are responsible for all activities taking place in their room, whether they are present or not. They are also responsible for any items found in the room.
Smoking (including e-cigarettes, hookah, vape pens, etc.) is prohibited inside or within 25 feet of the residence halls, including fraternity houses. Evidence of cigarette use, i.e. soiled ashtrays, cigarette butts, etc., in residence hall rooms or common areas may result in disciplinary action.
Storage is not available in residence halls other than Afton, Elizabeth, and Greek areas. Residents who reside in these halls during spring semester and plan to remain in that room/apartment for the subsequent fall semester may store their belongings during the interim summer for a minimal fee.
TERMINATION OF THE ON CAMPUS HOUSING AGREEMENT
The Housing Agreement is terminated when a resident:
- finishes a regular academic year, Intensive Learning term, or summer term;
- withdraws officially from the College during any term;
- graduates before the end of the academic year;
- does not re-enroll for the subsequent term;
- is granted an exemption by the Residence Life & Housing staff;
- is removed from housing in consideration of the welfare of the student or other residents as determined by College officials;
- is temporarily suspended, suspended, or expelled from the College.
Unless arrangements are made otherwise, residents must vacate their living areas within 48 hours of termination of the Housing Agreement. All personal belongings must be removed. Personal belongings not retrieved within 48 hours of termination of the Housing Agreement will be considered abandoned and are subject to donation or disposal at the residents' expense.
Residents and their guests must enter and exit the residence halls through the exterior doors. Residents and their guests may not use windows as an entry or exit. Those found using windows to enter or exit the building or unlocking windows for this purpose may be subject to disciplinary action.
WAITING LIST (ON CAMPUS ROOM CHANGE REQUEST)
A room change request is offered for those who desire a room/housing change within or between terms. Requests are honored on a first-come-first-served basis.
- a room change request for fall assignments begins at the completion of the spring term housing selection process and continues throughout the fall break
- the room change request for spring assignments begins one week after the beginning of the spring semester and continues through spring break (Afterwards, room changes will only be considered in extenuating circumstances.)
- room change requests expire at the end of the semester for which they are submitted
See ROOM CHANGES for additional information.
Placing or permitting objects to rest or hang from the exterior of individual residence hall room windows is prohibited. Objects or materials displayed on the interiors of windows should be in good taste and not offensive to others. Curtains or other items displayed in window interiors must be made of flame-resistant materials.