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Privacy in Student Records

             

Roanoke College designates the following categories of student information as public or "Directory Information."

  • Name
  • Current Enrollment Status
  • Local Address
  • Home Address
  • Local Telephone Number
  • Home Telephone Number
  • Campus E-mail address
  • Date and Place of Birth
  • Dates of Attendance
  • Grade Level (classification)
  • Schedule of Classes
  • Previous Institutions Attended
  • Major Field(s) of study
  • Minor Field(s) of study
  • Concentration(s) of study
  • Awards and honors
  • Photographic or videotaped image
  • Participation in officially recognized sports and activities, including fraternities and sororities
  • Physical factors of athletes (height and weight )

In the interest of protecting the privacy of student records and in compliance with legislation passed in 2019 by the Virginia General Assembly, directory information for Roanoke College students is only available through login authentication using Roanoke College credentials. 

Non-public disclosure of student address, telephone number, and email address may be allowed for the following purposes: (1) use within the Roanoke College community, including but not limited to those that facilitate student participation in courses, programs, and experiences, communications to and from the College and members of the College community, and student directory information, and (2) use in College processes and operations as needed to conduct College business.

Requests for non-disclosure may be made by currently enrolled students. To withhold disclosure, written notification must be made to the Roanoke College Registrar's Office. Requests are in effect from the date received in writing from the student until rescinded in writing by the student. Students should understand that, by withholding directory information, some information considered important to students might not reach them.

Note: This policy does not include the release of any information regarding a student's grade point average or academic standing. Release of information of this type is only allowed with the written consent of the student through the Roanoke College portal.

The above policy is in compliance with the Family Educational Rights and Privacy Act of 1974 and has been reviewed by a representative of the Family Policy Compliance Office of the U.S. Department of Education. Questions regarding this policy may be directed to the Registrar's Office (registrar@roanoke.edu).

Revised 02/2020